The Stack
We design the full accounting and information-flow stack.
Accounting, banking, HR, inventory, reporting, and compliance should not live in separate disconnected systems. Acuitas designs them as one cohesive ecosystem.
How information moves
From business activity to owner decisions.
Clean information flows from your venue, your bank, your suppliers, and your team — through to a small set of decisions that move the business forward. The design of the stack is what makes that possible. The software is just the surface.
The Acuitas stack
information flow ↑
- Owner decisionsWhere the work pays off
- DashboardsVisibility before month-end
- AI agents & automationAdmin reduction, reminders, exception detection
- Xero accountingClean numbers, monthly close
- HR & payroll · InventoryConnected, not bolted on
- Aspire · banking & expenditureCards, claims, vendor payments
- Receipts & invoicesCaptured at source
- Business activityPOS, sales, suppliers, staff
Accounting
Xero as the accounting baseline
Xero has the best Singapore bank-feed coverage and the deepest small-business app ecosystem. It's the hub everything else connects to.
- Singapore bank feeds (DBS, OCBC, UOB, and others)
- Near-real-time cash flow visibility
- Chart of accounts designed for your business
- App integrations for POS, payroll, inventory
Expenditure banking
Aspire for cards, claims, and vendor payments
Aspire's business accounts, corporate cards, expense management, payables, and approval flows — with native sync into Xero so spend is visible in your books without us re-keying anything.
- Corporate cards with category control
- Claims and approval flows
- Vendor payments and payables
- Native Aspire ↔ Xero sync configured by us
HR & payroll
HR and payroll integrations
Connected, not bolted on. Manpower is one of the biggest cost lines for F&B and retail — it should be visible in your numbers, not buried in spreadsheets.
- HR platform integrations
- Payroll workflows
- Manpower cost visibility by outlet, role, shift
Inventory
Inventory and COGS visibility
For F&B and retail, the real cost of goods sold moves daily. Inventory needs to talk to accounting, not live in its own silo.
- Inventory management integrations
- COGS visibility, monthly
- Stock movement visibility
Dashboards
Dashboards for visibility, not decoration
Owners shouldn't have to wait for month-end to know what's happening. Dashboards are decision tools.
- Owner dashboards
- Team dashboards
- Exception dashboards
AI & automation
AI agents and automation
Custom AI processes that reduce repetitive admin and improve information flow. Reminders, summaries, checklists, exception detection. Qualified people still review and own the final work.
- Receipt and document routing
- Missing-information reminders
- Monthly close checklists
- Exception detection and management summaries
Human review
Qualified accountants, operators, process managers
AI doesn't replace accountants. It supports them. Final review and accountability sits with humans who understand both the rules and your business.
- Qualified accountants
- Operators with venue experience
- Process managers for workflow design
Design your stack
Tell us what you run today. We'll tell you what to keep, replace, and connect.
No retainer until the scope is signed. We quote clearly before any work starts.