Headline outcome
11 → 3 hrs/wk
Per-manager admin time, before / after
Case study · Services · ~25 headcount
Manager admin down from 11 hours to 3 hours a week.
What it takes
The biggest gain came from removing a recurring approval bottleneck, not from any single piece of software. The AI agents helped — but the redesign of who approves what, when, was the bigger lever.
Challenge
- Two team leads spent half their week on receipts, expense approvals, and assembling reports
- Vendor invoices regularly slipped past due dates
- Owner had no real-time view of project margin or cash conversion
- Spreadsheets had quietly become the source of truth
What we did
- Deployed Aspire for expense cards with category controls and approval flows
- Configured the Vendor Chaser to track invoice status and chase the right person
- Stood up a project-level P&L view in the owner dashboard
- Migrated owner reporting off Excel onto an automated weekly summary
Outcome
- Per-manager admin time: ~11 hrs/wk → ~3 hrs/wk
- Vendor invoice slippage materially reduced
- Project margin visible weekly, not monthly
- Owner stopped doing weekend reconciliation
More cases
Other operations, same approach.
F&B · 3 outlets · ~S$2.4M revenue
Close: ~14 → ~6 days
From 14-day close to 6-day close on a café group.
Read the case →
Retail · D2C + retail · 1 outlet
4 channels reconciled by Day 3
Reconciling 4 sales channels into one P&L.
Read the case →
F&B · Pre-launch incorporation
Books, banking, dashboard on opening day
Launching with the stack already in place.
Read the case →
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