Headline outcome
90 days
Incorporation → opening with full stack live
Case study · F&B · Pre-launch incorporation
Launching with the stack already in place.
What it takes
The trap most new operators fall into is treating accounting as a year-end problem. Setting up the stack pre-launch costs marginally more than doing it later, but it removes a recurring source of stress in the first year — which is precisely when operators don't have spare bandwidth.
Challenge
- Founders running their first F&B venture — no existing books, no existing stack
- Three months from signed lease to opening day
- Wanted to avoid the typical 'catch up the books later' trap
- Needed to be GST-ready from the start due to expected revenue
What we did
- ACRA incorporation, registered office, company secretary appointed
- Xero set up with an F&B-shaped chart of accounts before opening
- Aspire account opened, cards issued to founders and head chef
- POS chosen and configured to feed Xero from Day 1
- GST registration assessment and registration
- Owner dashboard live from opening day, not retrofitted three months in
Outcome
- Books current from opening day, not from 'whenever we get around to it'
- First month-end close completed in 5 days
- GST F5 ready on the standard quarterly cycle
- Founders didn't lose evenings to back-office cleanup in month 2 or 3
More cases
Other operations, same approach.
F&B · 3 outlets · ~S$2.4M revenue
Close: ~14 → ~6 days
From 14-day close to 6-day close on a café group.
Read the case →
Retail · D2C + retail · 1 outlet
4 channels reconciled by Day 3
Reconciling 4 sales channels into one P&L.
Read the case →
Services · ~25 headcount
Admin: 11 → 3 hrs / week
Manager admin down from 11 hours to 3 hours a week.
Read the case →
Want one of these for your business?
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Tell us what you operate today. We'll come back with the current state, the target state, and the trade-offs for your business.